Notion
NotionExternal reviews
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Great interface with many clever ways to interlink your projects
What do you like best about the product?
I love the ability to build a fully functional project base where I can provide the scoping details and knowledge resources while keeping a database for deliverables all in one page. I work on highly cross functional projects so being able to laid out all the intformation while leveraging a database to detail out my stakeholders deliverables makes it easy for them to come to the project home base and know exactly where to get what info.
No need to bounce between too many different tools to accomplish briefings, tracking, and WIP documents
No need to bounce between too many different tools to accomplish briefings, tracking, and WIP documents
What do you dislike about the product?
If notion is all you use for your documentation, it can feel like a never ending SOP or doc to read. Having the ability to switch it up and deliver information more visually or aesthetically pleasing (like a deck) would help my stakeholders not have Doc Fatigue.
More bitesize ways to give the right information that is memorable while linking back to the relevant long form information would be useful.
More bitesize ways to give the right information that is memorable while linking back to the relevant long form information would be useful.
What problems is the product solving and how is that benefiting you?
The AI tool has been invaluable in helping me take information and content I’ve developed on Notion project boards and then copy edit, reframe, or restructure the strategic positioning for different stakeholder groups. It has also significantly reduced the manual effort involved in audits, allowing me to more quickly sort, organize, and clean up database information I’ve uploaded. Recently, I discovered the calendar feature, and I absolutely love being able to enter project dates and tasks that sync with my Google Calendar. This integration helps me keep meetings and project deliverables top of mind each week, giving me a clear, high-level overview of all the activity happening across my projects.
AI Meetings Are Filling a Hole
What do you like best about the product?
I love using notion for workspaces within our non-profit college organization.
We utilize Notion for three workspaces among admissions, marketing, and development.
Ultimately, the ease of use for databases, tracking, forms, CRM lead tracking, and AI meeting notes has filled a hole that we were experiencing in staffing. AI meetings in particular help us easily record our team meetings and set action points with minimal edits or adjustments to what is recorded. It's truly an exceptional product that we continue to build on and anticipate rolling out to other departments within the institution. We frequently use the software to assess our marketing analytics and strategies and it works very well.
We utilize Notion for three workspaces among admissions, marketing, and development.
Ultimately, the ease of use for databases, tracking, forms, CRM lead tracking, and AI meeting notes has filled a hole that we were experiencing in staffing. AI meetings in particular help us easily record our team meetings and set action points with minimal edits or adjustments to what is recorded. It's truly an exceptional product that we continue to build on and anticipate rolling out to other departments within the institution. We frequently use the software to assess our marketing analytics and strategies and it works very well.
What do you dislike about the product?
The only downside I see thus far is the inability to integrate Gmail into our CRM database, so that development officers could tie email communications to contacts that they are working with.
What problems is the product solving and how is that benefiting you?
It is solving the issue of not having someone to take minutes during meetings. It also helps us manage projects with deadlines and easy to set reminders for workspace users to stay on track with projects.
it feels like a notebook, and it offers multiple cover and page designs that I can apply.”
What do you like best about the product?
I like that I can take notes（notion AI) while searching, and it’s nice that other users share how they use the software, so I can learn from them too.
What do you dislike about the product?
It requires some initial learning, and to be honest, I’m still getting the hang of it.
What problems is the product solving and how is that benefiting you?
Previously, I struggled to study deeply because my knowledge was spread out across different apps, making it hard to keep everything organized. Now, with this platform, I can link directly to web pages or any resources I want to gather, which really helps me concentrate and makes my learning process much more efficient.
Powerful Tool with a Steep Learning Curve
What do you like best about the product?
I love having all my data organized in the way I want, right at my fingertips. The visual aspect of Notion is pleasing, making it easy to manage and view my information effectively. I also appreciate how I can link different types of files together for a personalized dashboard and project structure.
What do you dislike about the product?
I find Notion to be somewhat fragile and unstable, especially when using it in a team scenario. Team members can change or delete things, leading to lost data, which is problematic. This fragility has caused me to stop using shared boards and instead have everyone use their own instance. Also, there is a challenge in integrating Notion with other tools, as the process can be very cumbersome and frustrating. I wish there was a way to lock features to prevent changes once set up, and the overall experience with integrations, guided by AI instructions, hasn't been smooth. Moreover, Notion requires a devoted use and some knowledge of coding to fully utilize its features, which can be lengthy and discourages some users because of the extra work involved.
What problems is the product solving and how is that benefiting you?
I use Notion to organize and customize my data visually, creating a personal dashboard for accessing information efficiently, despite its fragility and integration challenges.
The true all-in-one tool
What do you like best about the product?
Notion offers such a versatile set of tools that I feel there are virtually no limits to what it can accomplish. I've often told my coworkers that, with Notion, "there should never be another pain point or pinch point in my workflow ever again." It integrates seamlessly with everything I need, making my tasks much easier. Thanks to the AI features, I was able to transfer nearly all of my work processes into Notion in no time. After just a week of using it, I found myself fully committed to the system. I can't start my workday without it.
What do you dislike about the product?
There is a lot of refining that can be done to the existing features. There's nothing I can't work around, but it'd be nice if workarounds weren't required in the first place.
What problems is the product solving and how is that benefiting you?
There has been a software that I've been begging to have exist for years, something that could track and notify me about multiple different certifications for hundreds of different people, track their expirations, and send emails as necessary based on which certifications are about to expire, or at least send me an email alert to reach out to that person. When you search online to see if this software exists, you find thesis papers about why this software would be revolutionary, yet nobody's bothered to create it--Notion built it for me in 10 minutes. Absolute game-changer. I will recommend Notion to every person I ever meet.
We're implementing actual helpdesking systems for our employees using forms that automatically assign the correct person to the problem. We're tracking vacations that require multi-level management approval. Managing meeting note access according to assignee groups, managing all event meeting tasks and notes in a single dashboard, and we've created a company-wide inventory list. All things we had no way of doing previously.
We're implementing actual helpdesking systems for our employees using forms that automatically assign the correct person to the problem. We're tracking vacations that require multi-level management approval. Managing meeting note access according to assignee groups, managing all event meeting tasks and notes in a single dashboard, and we've created a company-wide inventory list. All things we had no way of doing previously.
All-in-one workspace for research and project management
What do you like best about the product?
Notion is extremely flexible and customizable, making it easy to adapt for personal productivity as well as team collaboration. I especially like the ability to combine documents, databases, and task boards in one place. It’s intuitive to use once you get familiar with it, and the templates save a lot of time when setting up new projects. For academic research and knowledge management, it helps me organize notes, references, and writing drafts seamlessly.
What do you dislike about the product?
The main downside is performance when handling very large databases or pages—it can become slow at times. The offline mode is also limited, which makes it less reliable when traveling or working without stable internet. In addition, the learning curve can be steep for new users since the flexibility sometimes feels overwhelming.
What problems is the product solving and how is that benefiting you?
Notion helps centralize all my research materials, project notes, and task management in one place. Previously, information was scattered across different apps and hard to track, but now I can maintain a structured knowledge base that connects documents, databases, and tasks seamlessly. This improves collaboration, reduces time spent searching for files, and makes it easier to stay organized and productive.
Bespoke Solutions and Seamless AI Integration with Notion
What do you like best about the product?
I love the bespoke nature of Notion, allowing me to craft a personalized system that feels indispensably mine. The AI integrations are outstanding, enhancing my productivity and offering the best experience. Its ability to centralize information efficiently has been game-changing, seamlessly integrating with Claude AI, and it's consistently available across all my devices.
What do you dislike about the product?
I initially found the AI integration within Notion a little bit limited. It was not as intuitive or powerful in the beginning as I had hoped. Additionally, there are legislative restrictions in the UK that prevent me from fully integrating my Chat GPT plus account with Notion, which is inconvenient. Moreover, although I've found workarounds with tools like Zapier, I still face limitations in how Claude AI parses information, not directly tied to Notion but affecting its use. Also, there's a bit of a learning curve if you're not prepared to customize your templates which may not appeal to everyone.
What problems is the product solving and how is that benefiting you?
I use Notion as a one-stop shop for organizing and centralizing all my information, improving data integration and customization. Its AI tools help me create bespoke solutions, and its seamless integration with other systems like Gmail enhances my productivity.
Notion changed my life
What do you like best about the product?
Genuinely the best £20 a month I spend. I am a tiny one person band and it’s wonderful - I’ve been a notion fan for years and it keeps getting better. Genuinely excited by what updates they bring out next.
What do you dislike about the product?
the mobile app isn’t as good - and the ability to be able to delete things easily is a worry sometimes
What problems is the product solving and how is that benefiting you?
This has been helpful in making my ADHD brain more organised and keeping track of my daily tasks and projects
Easily My Favorite Productivity Tool
What do you like best about the product?
I'm absolutely in love with using Notion overall and specifically Notion's AI and the new agents feature. It has made so many areas of my life significantly easier, faster, and I'm not sure how I got along so long without it. I produce YouTube content, and the templating and agents feature makes doing that incredibly efficient. I also do voice journaling, and being able to quickly pull in 3 weeks' worth of journal entries and generate a therapy agenda is impactful beyond measure.
What do you dislike about the product?
The only thing I can really say is that it has similar challenges like any AI in that it sometimes hallucinates and it sometimes misses things. This is not by any means unique to Notion, though; all AI faces these particular challenges at the moment, and I do find Notion's knowledge management using the AI tools to be the best experience I've had.
What problems is the product solving and how is that benefiting you?
I mentioned in my previous comments that I use Notion's AI and the new agents feature to streamline much of my work, particularly my journaling and also in content creation.
Streamlined My Life, Boosted Productivity
What do you like best about the product?
I love how Notion's databases communicate efficiently and are structurally intelligent, helping me manage my personal and business life seamlessly. Notion's ability to act as a second brain has been invaluable in tackling my forgetfulness. The efficient integration of agents that performs tasks for me saves a significant amount of time, reducing stress and anxiety. I also enjoy the intuitive design that makes task organization into a beautiful and harmonious experience. The combination of databases, mobile accessibility, public publishing feature, and flexible access levels perfectly suit my needs, enhancing usability and convenience.
What do you dislike about the product?
I find it challenging to get familiar with Notion and build it into my workflow, which has taken years. Despite its potential, my lack of education on using its features, such as rollouts and relations, made the experience frustrating at times. Additionally, in the beginning, there was a lack of community support that I was willing to participate in, making it a difficult experience for me.
What problems is the product solving and how is that benefiting you?
Notion acts as my second brain, combating forgetfulness and streamlining tasks with agents, saving me significant time. It reduces stress and anxiety by managing extensive checklists and organizing my workflow efficiently, even down to sorting my backpack by pocket.
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