Quickbase Platform
QuickbaseExternal reviews
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Incredibly Customizable—Quickbase Centralized Our Projects in One Place
What do you like best about the product?
It’s incredibly customizable. Nearly anything I’ve wanted to do (or that others in my org have asked for) seems possible. It sometimes takes a bit of Googling and some time to figure out how to make it happen, but there are plenty of resources out there (Quickbase University, Quickbase Community, office hours) to help me work through different use cases. Before Quickbase, we had multiple spreadsheets that were owned by different people to track all of our projects. Now almost everything we do lives in one place, with one owner but everyone has the access they need. The pricing seemed high for us because we're a small company with only a few employees, and we'll likely never meet the minimum users required. But we keep finding uses for it that make it more valuable all the time!
What do you dislike about the product?
Because we’re a small company with only a few users, I do wish there were plans available with lower user limits, though I understand they need to cover their costs and turn a profit. The learning curve was pretty steep for me; there were plenty of days I went home frustrated because I knew what I wanted to do was possible, but I just couldn’t figure out how to do it. At the time, Quickbase University had a ton of content to help me learn, but some of it felt outdated since they had recently released several new features along with an updated UI. Lately, I’ve noticed that a lot of the Quickbase U content has been refreshed to match the current UI, so it should be easier for new folks who are just getting started.
What problems is the product solving and how is that benefiting you?
We used to have spreadsheets everywhere, and our information was siloed in each person’s individual files. Even though we never missed a deadline, we always knew there was some risk—especially if an employee had to take unexpected leave. Now, everyone has access to all the information, which makes it much easier to stay aligned and keep work moving. The built-in report and notification capabilities give us another layer of protection so we don't miss something important.
Quickbase’s Flexible Customization and Dashboards Make Reporting a Breeze
What do you like best about the product?
Quickbase is flexible and lets us customize solutions around our specific needs. It also offers plenty of built-in dashboards and reporting tools that can be tailored to display data exactly how we want. For instance, we can create user-specific dashboards, track KPI metrics, and use different types of charts to visualize results. It supports integrations with external tools like Power BI when needed, although many of the reporting features we rely on can be handled directly within Quickbase.
Another aspect I appreciate is the ability to share forms with clients so they can fill them out themselves, which reduces manual effort on their side. The fact that these forms are mobile-responsive is especially helpful for teams working on-site.
Another aspect I appreciate is the ability to share forms with clients so they can fill them out themselves, which reduces manual effort on their side. The fact that these forms are mobile-responsive is especially helpful for teams working on-site.
What do you dislike about the product?
We haven’t faced any particular dislikes with Quickbase so far.
What problems is the product solving and how is that benefiting you?
Before using Quickbase, we relied heavily on Excel and other manual processes, which were time-consuming and prone to errors. For example, our clients would enter data into spreadsheets and send them to us, and then we would manually process that information to generate reports in Power BI. The whole workflow was inefficient and involved a lot of back-and-forth.
With Quickbase, we’ve been able to streamline this by letting clients enter data directly into the system through forms. That input automatically updates our dashboards and reports in real time, which has significantly reduced manual effort for both our clients and our team. On top of that, Quickbase’s role-based access control helps ensure users only see the data that’s relevant to them, which is especially important when managing projects across different regions. Overall, Quickbase has helped us automate workflows, improve collaboration, and save time.
With Quickbase, we’ve been able to streamline this by letting clients enter data directly into the system through forms. That input automatically updates our dashboards and reports in real time, which has significantly reduced manual effort for both our clients and our team. On top of that, Quickbase’s role-based access control helps ensure users only see the data that’s relevant to them, which is especially important when managing projects across different regions. Overall, Quickbase has helped us automate workflows, improve collaboration, and save time.
Seamless Portal Management, Exceptional Support
What do you like best about the product?
I really appreciate the ease of creating the app for our clients with QuickBase. The staff at QuickBase was very knowledgeable and helpful, even bringing their own ideas to assist us in creating certain workflows that we needed. They made the process very easy. The team continued to be supportive even with ongoing changes needed after the app was created. The fact that the app had a strong starting point was also very beneficial.
What do you dislike about the product?
For what we use this application for, the acceptable volume of medical records could be larger.
What problems is the product solving and how is that benefiting you?
I use Quickbase for our customer portal, allowing clients to log in, send referrals, and manage every aspect from receiving to delivering a final report. It simplifies creating apps and workflows, making it very easy with a helpful, knowledgeable staff.
Straightforward and Easy to Use
What do you like best about the product?
It is very straightforward and easy to use.
What do you dislike about the product?
There are times that it is slow especially if there are many using the server at the same time.
What problems is the product solving and how is that benefiting you?
Management and timely data extraction
Best-in-Class Security You Can Trust
What do you like best about the product?
Our customers require us to have tremendous security surrounding thier data. What Quickbase allows is for us to utilize their platform and provide that best in class security.
What do you dislike about the product?
Customization can be difficult, however, we are getting better on our end.
What problems is the product solving and how is that benefiting you?
A secure platform to house our customer data which includes PII/PHI.
Quickbase Makes Automation and Custom App Building Easy
What do you like best about the product?
I like that Quickbase lets me automate processes and avoid manual work. I’m someone who prefers efficiency, and Quickbase helps me get things done faster without having to deal with repetitive tasks. I was able to build an app from scratch using Quickbase University and the help docs, even though I had never used Quickbase before. It’s satisfying to figure things out and see them work. The platform is flexible, and I’ve been able to customize it to fit our needs, like creating dashboards and reports for supervisors and case managers. It’s also great for tracking and organizing data in a way that’s easy to reference later. I appreciate that Quickbase allows me to make things easier for others to use and access.
What do you dislike about the product?
Not much, I have heard from people using my application that they have a difficult time understanding the logic but I believe the majority of that frustration will be addressed with the new UI QB uploaded.
What problems is the product solving and how is that benefiting you?
Before Quickbase, we were using Microsoft Planner, which isn’t a database and made pulling reports a two-day process. It was subjective and inefficient. Now, with Quickbase, I’ve built an app to track audits for compliance with state requirements for Medicaid. The app helps us pinpoint where issues are occurring in member files and track trends across audits. For example, I can see which areas are failing most often and use that data to guide training for case managers.
Intuitive Reporting Tool with Room for Automation
What do you like best about the product?
I love that Quickbase makes it easy to create reports from one table. It's very intuitive and allows me to take large pieces of data and break them down into smaller, more focused tables, charts, or reports.
What do you dislike about the product?
It would be nice to be able to automate some stuff like PDF upload for POs etc.
What problems is the product solving and how is that benefiting you?
Quickbase helps me in recording purchase orders and analyzing spend data. It streamlines catalogue management and functions like an Excel sheet, simplifying report creation from large datasets and organizing them into insightful smaller tables and charts.
Centralized, Well-Organized Data with Easy Reporting and Case Tracking
What do you like best about the product?
I like that we can keep all information about our organization in one centralized location. Everything is well organized by area, and we can easily generate reports and filter data by date or other fields whenever needed. For my part, I can keep my case manager notes neatly organized and track my cases more effectively using different filters, which makes following up with clients much easier.
What do you dislike about the product?
I like that it keeps my last-used filters even after I close the tabs.
What problems is the product solving and how is that benefiting you?
Quickbase is helping us go green by reducing our reliance on paper. Since adopting this platform, we no longer need to keep paper records. I’ve benefited from this because it’s much easier to search through records digitally than to dig through physical documents.
Easy, No-Code App Building That Streamlines Workflows
What do you like best about the product?
What I like best about Quickbase is how easy it is to build and customize applications without heavy coding. It really helps streamline processes and automate workflows quickly.
What do you dislike about the product?
While Quickbase is powerful, the UI can feel a bit outdated compared to modern platforms. Some advanced customizations also require workarounds that aren’t always intuitive.
What problems is the product solving and how is that benefiting you?
Quickbase helps solve challenges around fragmented data and manual processes by centralizing information and automating workflows in one platform. This has improved efficiency, reduced errors, and allowed me to deliver faster, more reliable solutions for business operations.
Simple for End Users, Powerful Dashboards and Customization in Quickbase
What do you like best about the product?
Quickbase works for us because it’s simple for the end users. That’s the most important thing when you’ve got people of different ages and varying levels of aptitude using the system. If it’s too complicated, it’s hard to get buy-in and get it off the ground. Quickbase is easy to use and quick to implement, which is what we needed. While it’s simple to use on the surface, the system itself is quite complex in the background, allowing us to do a lot with formulas and dashboards. We’ve been able to mould it to suit our needs, and the dashboards have been very useful for reporting.
What do you dislike about the product?
The format is very basic when it comes to printing documents.
What problems is the product solving and how is that benefiting you?
Before Quickbase, everything was done on paper: pre-user operator checks, defect reporting, all of it. Moving to Quickbase has digitized those processes, and the benefits have been clear. The turnaround time for reporting and addressing faults or defects is much faster now. For example, during a recent audit on work equipment, I demonstrated how we use Quickbase for checks and defect reporting. The auditor was impressed, even taking screenshots of the system during the demonstration. We ended up with a 100% pass rate, the first time that’s ever happened, and the auditor said it was the best audit they’d ever had. That’s a direct result of how Quickbase has helped us streamline and improve our processes.
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