Asana
AsanaExternal reviews
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Innovative Portfolio Structure Makes Project Management a Breeze
What do you like best about the product?
I love the idea of portfolios as the skeleton of the house and the projects as the individual rooms
What do you dislike about the product?
Common Pain Points with Asana
1. Can feel overwhelming for new users
Asana’s flexibility is great, but it also leads many teams to say “There are too many views, too many buttons, too many ways to do the same thing.” Onboarding can feel heavy.
2. Too easy to create clutter
Workspaces, teams, projects, subtasks, sections, tasks… without strict conventions, things quickly get messy. Asana doesn’t enforce structure, which is powerful but dangerous.
3. Limited customization compared to competitors
Fields and rules exist, but some people find that Asana’s automation and custom fields aren’t as deep or as dynamic as tools like ClickUp or Monday.
4. Subtasks can be confusing
Subtasks don’t always inherit properties (custom fields, project info, due dates, etc.). They also don’t always appear clearly in timelines or calendars unless manually added to specific projects.
5. No true native time tracking
You need integrations for proper time tracking. The built-in “time spent” field (if enabled) is still very basic.
1. Can feel overwhelming for new users
Asana’s flexibility is great, but it also leads many teams to say “There are too many views, too many buttons, too many ways to do the same thing.” Onboarding can feel heavy.
2. Too easy to create clutter
Workspaces, teams, projects, subtasks, sections, tasks… without strict conventions, things quickly get messy. Asana doesn’t enforce structure, which is powerful but dangerous.
3. Limited customization compared to competitors
Fields and rules exist, but some people find that Asana’s automation and custom fields aren’t as deep or as dynamic as tools like ClickUp or Monday.
4. Subtasks can be confusing
Subtasks don’t always inherit properties (custom fields, project info, due dates, etc.). They also don’t always appear clearly in timelines or calendars unless manually added to specific projects.
5. No true native time tracking
You need integrations for proper time tracking. The built-in “time spent” field (if enabled) is still very basic.
What problems is the product solving and how is that benefiting you?
Asana is helping us solve a few major challenges around clarity, alignment, and execution. Before using it, our work and priorities were scattered across different tools, making it harder to see how day-to-day tasks connected to larger goals. Asana centralizes everything—projects, owners, deadlines, and progress—so the team has one shared source of truth.
This has been especially beneficial as we build out our team goals and strategy map. With Asana’s Goals feature, we can set clear, measurable objectives that ladder up to our broader strategy. Each goal ties directly to projects and tasks, which helps everyone understand how their work contributes to the bigger picture.
The strategy map becomes much more actionable because it’s not just a document—it’s linked to real, trackable work in Asana. That means we can monitor progress in real time, identify risks earlier, and adjust priorities proactively. Ultimately, it keeps the team aligned, focused, and moving in the same direction.
This has been especially beneficial as we build out our team goals and strategy map. With Asana’s Goals feature, we can set clear, measurable objectives that ladder up to our broader strategy. Each goal ties directly to projects and tasks, which helps everyone understand how their work contributes to the bigger picture.
The strategy map becomes much more actionable because it’s not just a document—it’s linked to real, trackable work in Asana. That means we can monitor progress in real time, identify risks earlier, and adjust priorities proactively. Ultimately, it keeps the team aligned, focused, and moving in the same direction.
Exceptionally Flexible and Powerful Solution
What do you like best about the product?
It's flexible and very powerful. We are able to configure it to our company's specific use cases with ease.
What do you dislike about the product?
I don't like how sub-tasks are handled in the UI.
What problems is the product solving and how is that benefiting you?
Mainly it is helping our small start up agency keep track of all of various workstreams and tasks.
A Game Changer with Versatile Options and Simplicity
What do you like best about the product?
The variety of options that y'all provide. From views, project types. Its easy to use and straight forward enough to be simple. Its been a big game changer for our team.
What do you dislike about the product?
We have the free version, so lots of features are unavailable and we frequently get pushed towards the paid version. Understandable as a business. Other than that, its a great tool
What problems is the product solving and how is that benefiting you?
We are currently restructring, so being able to create task list/projects for each team, set it up on a regular cadence, then after set up, our team just needs to execute. It's consolidated lots of oversight.
Seamless Integration, Slight Learning Curve
What do you like best about the product?
I think the best thing about Asana is that it can be easily integrated into other platforms and also integrate other platforms within Asana. This way, it allows us to create different automations that we are currently exploring. It easily integrates into anything, so any application that we already use or tool is, like, 99% sure to integrate with Asana. This capability helps us automate and save time on tasks like creating new projects, triggering populating summaries, or moving things down the pipeline. It's a lot of great things that contribute to our small team.
What do you dislike about the product?
Asana is quite complex, and I find it difficult for other people to work with this tool. Some of my colleagues still prefer writing tasks in Word documents because they find Asana's complexity too much. I think it would be really beneficial if it could be simplified for those who don't need all that complexity. Also, the initial setup wasn't easy. There were many fields and options that were difficult to understand and navigate. It definitely has a learning curve.
What problems is the product solving and how is that benefiting you?
I use Asana for time management and distributing work between teams, improving our efficiency.
Convenient Task Management with Great Customization
What do you like best about the product?
It's a convenient way to view all my tasks and I really like the import and custom fields
What do you dislike about the product?
There's not really a lot i don't like about it. Sometimes it can feel a little unstructured
What problems is the product solving and how is that benefiting you?
Helps me track project tasks and collaborate
Essential Tool for Team Collaboration and Task Management
What do you like best about the product?
I like using Asana for my own personal task management, and I appreciate that my teammates can see where I'm at on certain projects without having to ask or set up a time to touch base. It's there for them to see. Additionally, we all find Asana to be very user-friendly, so it was easy for our team to get set up. I would rate it a 10 because it's really useful.
What do you dislike about the product?
I think some more customization for colors would be nice because we have a lot of projects going, and it would be great to be able to better tell them apart.
What problems is the product solving and how is that benefiting you?
I use Asana to organize tasks, keep track of deadlines, understand teammates' progress, and stay updated on recurrent tasks.
Hyper-Editable and Easy Onboarding with Asana
What do you like best about the product?
I really like that Asana is hyper editable, which makes it easy for me to onboard into work and organize tasks. It helps me filter and organize my work, so I always know what I am doing in my new role every day. Plus, the initial setup was flawless.
What do you dislike about the product?
Just started using it so do not know
What problems is the product solving and how is that benefiting you?
I use Asana to manage programs at a citywide workforce development nonprofit. It's hyper-editable, allowing easy onboarding and helping me filter and organize work so I know what I'm doing every day.
Effortless Task Management for Multiple Projects
What do you like best about the product?
Asana is amazing to help me keep track of what tasks I have left to accomplish and what still needs to be done for all of the various projects I am working on day to day.
What do you dislike about the product?
There are almost too many features. It can be intimidating to new users.
What problems is the product solving and how is that benefiting you?
Asana solves my problem of how best to organize my To-Do List. I used to write down by hand my tasks and now I have a complete system of organizing thanks to Asana.
Streamlined Task Management Perfect for Remote Teams
What do you like best about the product?
I really appreciate the board and list views, which make it incredibly easy to drag video tasks from "Scripting" to "Editing" to "Upload Ready." Setting due dates is straightforward, and everyone gets notified instantly, helping us stay on top of our fitness review timelines without the need for constant reminders. The custom fields are especially useful for tagging budgets for gear purchases or adding sponsor notes directly to tasks. I also like how subtasks help break down complex shoots into manageable steps that my team can complete quickly. The progress bars and workload views are great for spotting potential overloads before burnout becomes an issue. Plus, having comments with attachments keeps all our feedback organized in one place, avoiding messy email threads this is pure gold for our small crew working together remotely.
What do you dislike about the product?
The free tier fills up with boards too quickly when I have projects from several series, which means I have to upgrade sooner than I’d prefer, especially since I’m running a bootstrapped channel. The mobile app also tends to glitch at times when there’s a heavy load during rush hours. I also wish there were more automation options for rules without needing the premium version, as the basic rules feel too limited for smoothly linking video approvals to uploads.
What problems is the product solving and how is that benefiting you?
Before using Asana, our tasks would often get lost in chat threads or forgotten lists, leading to missed uploads, unnecessary script rewrites due to miscommunication, and a loss of momentum that negatively impacted our subscriber growth. Now, with everything organized through visual workflows, automatic assignees, and dependency links that make sure edits only start after shoots are complete, we can easily spot bottlenecks early using portfolio dashboards. This has allowed us to produce videos consistently, meet deadlines with confidence, and scale our output without the last-minute chaos or dropped responsibilities we used to face.
Effortless Sprint Management with Custom Templates
What do you like best about the product?
I like the automated rules and templates in Asana, which are really beneficial. The ability to save a new template after modifying the default scrum project structure means we can start a new sprint easily by creating a new project from this customized template. It's also worth mentioning that the initial setup of Asana was very easy. Some of our team members had prior experience using Asana, but even new users could adopt it easily.
What do you dislike about the product?
I think Asana needs a document-based structure like Confluence of Atlassian. Asana provides only task-based projects. We want to store Retrospective notes, but we have to add these notes as a task. And if there were a task type (without owner, etc.) it would be good.
What problems is the product solving and how is that benefiting you?
I use Asana to manage sprint tasks effectively. Custom templates and automated rules allow easy task updates and project creation, aligning with our unique sprint structure rather than default setups.
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